Singing about the Power to Change-GMIC

Day 7 - 9, GMIC Sustainable Meetings Conference

Westin Peachtree and 200 Peachtree Center, Atlanta

Wellness rating: 3.6/5 Based on no protein and limited allergy/gf sensitivity items available at breakfast, limited options for exercise/walking, limited access to natural light during the sessions. Excellent fitness center in the Westin was well used by participants. I am adding a wellness rating to these meetings because when you are spending 34 days on the road, every day counts.

A Study in Sustainability was how we chose to approach the GMIC Sustainable Meetings Conference and again, I am so pleased QuickMobile has returned as their mobile app partner and were able to make a positive difference to their initiatives. It is one of the most satisfying parts of my work, to see mobile in action!  It is also one of the reasons we developed the Mobile App Certificate, part of the CIC Preferred Partner Program - 10 hours of how to design mobile into your meetings - and why it matters now that everyone shows up with mobile device in hand!

There were so many things to learn and discover, including a fantastic session on meeting dietary needs of participants in this new age of allergies, sensitivities and choices by Tracy Stuckrath who along with Nancy Zavada, a founder of GMIC was recently named one of M&C's top 25 women in the meetings industry.  Two women I am proud to call friends and who have earned this distinction, along with the others included in this list.

If you don't know Kristi Casey Sanders of PYM - well, you are missing out!  As our host for this meeting she kept us informed, kept it real, reminded us of the learnings we were having along the way, and tied together her love for technology and people with fun periscope interviews throughout. 

We chose to have a study because we wanted to share ideas, and we were able to share twenty copies of Meet Better, a new book by Nancy, Shawna McKinley and Mariela McIlwraith with those who came by to chat with us.  We know they will enjoy the 167 ways to make their meetings more sustainable.  It should truly be part of the thinking behind every meetings - the triple bottom line of people, planet and profit is a pillar we should all be able to get behind and make adaptations that make sense given each particular situation. 

Keynote presentations reminded us of a variety of things related to the theme of the Power to Change, starting with Laura Turner Seydel and the work the Turner family continues to do do around sustainability in their many businesses and using their power for good in their home base of Atlanta.  Derreck Kayongo of the Global Soap Project was simply delightful as he shared his story of starting with one idea and now delivering with partners soap to 92 countries in need! 

We also had the opportunity to head out to MODA, the Museum of Design Atlanta and explore how a city applies design thinking and sustainable choices into their growth including telling the story in innovative ways such as these word cubes. One of the highlights of this whole trip for me was of course the people I get to have conversations with. We began talking about sustainable meetings in 1995 in Vancouver, and have a LEED Platinum Convention Centre and I now teach a Sustainable Event Operations class at BCIT and believe that this needs to be simply woven into our planning and being surrounded by like-minded people is always awesome. One of my early heroes was and remains Jill Drury of the Drury Design Dynamics because they do incredibly interesting and thoughtful and visually stunning work, and do it all with sustainability as a core value - in their office, with their people who never leave, at each and every event and learning from every conversation with her is always something to look forward to. 

Other groups experienced other behind-the-scenes tours and then we reconvened for a closing lunch and a final keynote.

The key reminders were all brought together in a team focused closing keynote led by Angus Clark as he brought out his guitar and shared the story of the beginnings of Song Division in Australia, their journey and the ongoing work they do to support community through music, and ultimately in having us all work together to solidify our learnings into a song verse in teams at our tables.  With input from the group who had worked on various verses the lines were chosen to make up a song which we then were able to hear put together at the end, and laugh and enjoy an upbeat and memorable closing keynote that worked to drive home the key messages.

I was also able to enjoy dining with fantastic friends who are sharing this journey of sustainable meetings from around the world, and enjoy both White Oaks and South City Kitchen, two of the many restaurants offering farm to table options - and there is nothing better than great food paired with fabulous company!

I can't wait to see what the new GMIC President, Roger Simons brings to the organization as he takes on this important leadership role.  His passion for sustainability, enthusiasm for life and living it, and smart approach to the issues at hand will continue the great work done to date by the people before him, many still actively involved, and all still planning sustainable events.

BizBash Live - Alyse Pask Interview

Since 2001 BizBash has been my home page, and I feel fortunate to now be one of the bloggers able to share information about the great people in our industry as they appear at various fabulous BizBash events around the country. Today we have an interview with Alyse Pask of PASK productions who will be at BizBash Live on April 23rd in Fort Lauderdale, talking about "7 Values Every Planner Should Live By".  In an industry where we can struggle with the how / ethics of doing business I think attending this will be an excellent way to spend some time - being inspired by a thoughtful presentation which ties success to values.  Following you will see why I think this, as Alyse shares her thoughts.

Q1. Your transition from Army National Guard to president of PASK Productions must have an interesting story, would you like to share a little of your journey between the two?  

A1. When I started the company, I remember thinking that there was nothing that had prepared me better for the challenge then my military training. I am sure many people would think the transition would be difficult however the military and the business world have many similarities which are parallel... In both worlds you must set a goal and determine the best path to get you there. The military helped to strengthen my personal confidence to take on any challenge and the stamina to push myself at all costs to attain my goals. I think everyone can relate to this...There are moments in everyone's life that you must believe in yourself and know you have the ability to succeed... My personal journey in the military mentally prepared me to fight to achieve my dreams. 

Q2. Through your career you have focused on a variety of luxury brands – what drove you to found your own company to focus on this?  

A2. It was the passion to elevate creative energy that drove me to focus on luxury brands. Many luxury brands are dedicated to embracing unique experiential design in their events. PASK is driven to create one of a kind experiences that inspire people. I believe this passion can help deliver authentic experiences for the luxury category.

Q3. Did you just find it was time to bring your own values to each and every project?

A3. In the fast paced industry we are in, I wanted to stand for something I believed in. I am passionate about the work we do. We want to inspire the world one person at a time ;)   (Editor's note - isn't this what keeps all of us producing events to some extent?) I decided at the inception of the company that I would put a piece of myself into everything we touched. I have done this by encouraging my team to embody these values. I believe it is what sets us apart.

Q4. You obviously understand brand management. Tell us a little more about how your core values at PASK have defined your brand.

A4. I strive to instill my personal values in all we do. By living these values, it allows the team around you, the work you produce and the clients who bring you opportunities to have the same positive thread that hold it all together. We are all drawn to like minded people that respect our work, this is what the values help to maintain. 

Q4. I believe events can be done in a sustainable manner (and teach a Sustainable Event Operations class at BCIT) and I love that you also are responsible for an eco-music festival, EMU – can you tell us a bit more about this festival and how it came to be?

A4. EMU, Eco MUsic, Festival was my brainchild and passion project for 5 years that I turned into a reality. It was an epic experience that challenged my value of personal courage. I have always dreamed of doing my part to make the world a better place and this festival helped me to feel that deeper connection to the world around me. We wanted to shift people's consciousness through education and music to create a party for positive impact. 

Please see the link below which explains all our efforts to inspire change for the eco conscious movement:

http://www.prweb.com/releases/2011/4/prweb8277650.htm

Author's note - this looks AWESOME and accessible and interesting and FUN 

Q5. PASK has a great roster clients including a host of premium liquor brands – after creating their special events, what do you do for fun and relaxation?

A5. I LOVE to travel and see the world... I am drawn to adventure travel. It allows me to push myself out of my own boundaries to be more. Whether I am traveling to India for Kumbh Mela, hiking to the top of Mount Fuji in Japan, or meditating on a sailboat with my Dad I find myself deep in moments of adventure. It inspires me and in turn allows me to build that inspiration into the work we do.

Do you want to hear more?

Alyse will be speaking in Fort Lauderdale on April 23rd during BizBash Live: The Expo, South Florida in the Event Innovation Forum track. More details on Alyse's session "7 Values Every Planner Should Live By" can be found here: 

http://www.bizbash.com/bizbash-events/idea-fest/2014/florida/details/?n1=349

Perfect Meal

Sunchoke foam with crispy bacon

A perfect meal is a combination of great company, environment, food and wine. Last night dinner with our fabulous friends Peter and Rosanna at the Pear Tree Restaurant in Burnaby delivered a perfect meal, rare and appreciated.

This was a five course tasting menu, and three of us had the well chosen wine pairings with the menu. The fourth person was our driver for the evening, and when we asked  for a suggestion for the one glass he could have, the server let us know they offered half glasses so he could pair one half glass of the whites from our pairings with the first two courses, and do the same for the red with the next two courses and skip the dessert wine. What a refreshing change from the super-size offerings and upselling we see at most restaurants - this restaurant has been smart enough to respond to the strict drinking and driving laws found here (and in other global destinations) by providing a solution that allows enjoyment without guilt or danger. The service across the board was attentive but not intrusive, warm but not overt, which when you are changing glasses and cutlery with every course is a feat in itself.  The food was without reproach, each bite of every course offering pleasure, and the wines truly well matched.  I also appreciated their use of seasonal and local offerings, and the way the Chef had thoughtfully garnished every dish. This restaurant is tucked away on Hastings Street in Burnaby, certainly worth the short drive and highly recommended.

This truly amazing meal had me thinking about the other fantastic places I have had the opportunity to eat, and here is my short list, in no particular order of best bites in great environments where excellent service is also the norm.  

1. The Irish Table, Cannon Beach Oregon. Tucked away behind the also excellent Sleepy Monk Coffee shop, a small well crafted menu in a very cute location.
2. Lula Cafe, Chicago. When Susan Cope asked the Chef she works with in Arizona to recommend a restaurant in Chicago he texted back with our reservation! They grow their own greens and herbs in the basement and on an empty lot next door - delicious and incredibly flexible, even when we picked our own favorite components from the dessert menu, they just whipped us up amazing plates.
3. Bluewater Cafe, Vancouver and CinCin, Vancouver. Always delicious.
4. Araxi Restaurant, Whistler. Forget they were a prize on Hell's Kitchen - another restaurant where it always is fantastic. Love the truffle oil popcorn at the bar too.
5. Province, Chicago. Enjoyed with a small group during GMIC, the LEED Gold restaurant also delivered on flavour with excellent, local products.
6. Rick Moonen's RM Seafood at the Mandalay Bay, Las Vegas. Excellent meal enjoyed with amazing people from the IMEX show floor - truly a great experience.
7. Gordon Ramsay Pub & Grill, Caesar's Palace, Las Vegas. Any restaurant that can make brussels sprouts taste this good, and the beef stew, and being in Vegas with my two sisters-in-law and 21 year old niece... all good.
8. Glowbal, Vancouver. I can still taste the halibut and Italian Couscous.
9. Boneta, Vancouver. Everything about this restaurant is great. Funky location in Gastown, Neil the sommelier is perfection at pairing and has a great energy, and the food - fantastic. The company, also excellent.
10. Pure Lotus, Beijing. Savvy monks run this restaurant where every bite - short rib or shark fin - is created from vegetables and tastes like something else. Food magic.

This is just my list - I would love to hear from you as well about places you have loved.

Food - Fresh IS Best

For some, food is plentiful, for others shockingly scarce.  For some food is fuel, for others gluttony, for most, it is a way to share – share the food, the growing or sourcing, the preparation, the conversations around it.  Eating in, eating out, in our cars (the worst) and in groups (the best), the money and time spent around food is enormous.  The energy spent on growing and processing; transporting and marketing; choosing and cooking is immense, and yet in all of this we have lost, certainly in North America, the soul of food.

When I was a child, I lived in the Queen Charlotte Islands (now Haida Gwaii) and my dad was a commercial fisherman.  What I have recently realized is that my entire life has been about eating what we could fish, forage, hunt, bake or grow as this is how it all began.  When we moved to larger centres, we always had gardens, and we often had game, farm raised chickens and the like. We rarely ate food from cans, unless we had canned it ourselves.  When I moved out on my own, the majority of my shopping was and is still down around the outside of the grocery store and at local bakeries, fishmongers and markets, and it has always made sense to me.  When I had children I planted berries and a small garden – enough for them to know that food comes from the ground and not a bag, box or can.  It is not to say we never eat fast food, or dried pasta, or things that are “easy”, but it is certainly the norm for them to grab a fruit over a processed snack item. 

While I appreciate the sentiment of the 100 mile diet, which was done locally in Mission, I would miss all the world offers.  If we didn’t have a global food market, we would miss out on so much from flavours and spices to styles of preparation and sauces, and from ingredients.  Rice and olive oil, saffron and shrimp, coconuts and mangoes, carrots and quinoa – all began in one region of the world and now are ubiquitous in many, and that is part of the magic of food.  When we plan menus for meetings and events, I believe seeking a balance of local and global, regional and seasonal, delicious and inspiring, it is all important.

There is nothing better to me than this “foodie” movement – I say bring it on and open up the palates and let's get exploring! 

Karma of KPI

I have just returned from participating in the 2013 Green Meetings Industry Council Sustainable Meetings Conference in Chicago; a meeting of like-minded cross-sector industry partners who all believe that we can do meetings in a more sustainable fashion.  Following this, the inimitable Paul Salinger wrote this blog post on his perspective and how Oracle  approaches sustainable responsibility. Shared on PYM - Plan Your Meetings, linked here. 

I agree with Paul that it is possible to save money and make choices that positively impact the bottom line and the guest experience. For many of the clients - both agency and end client - there are published sustainability practices and philosophies on their websites and I have always believed that when planning meetings, special events and incentive programs it is incumbent upon us to be responsible and respectful of these when planning. When we are able to share gorgeous natural spaces with guests in unique destinations, it is always special. If these spaces become full of litter, inaccessible due to natural disaster or man-made issues due to lack of care for the land and water, and can no longer be enjoyed that would be (and in some cases is) a shame.  

When we strategically plan for our organizations we are always looking for KPI - Key Performance Indicators and evaluating against these for success.  When it comes to sustainable meetings, what if our KPI was our Karma Protection / Karma Performance Indicator? This would mean building in enough "good" - through choosing destinations that can  support and benefit from us meeting there, responsible (fresh, local, delicious, seasonal) food and beverage choices, using and not abusing water including no bottled water, selecting gifts that support local artisans and manufacturing, in venues that are managing their waste streams and including a CSR or give-back activity that supports those in need wherever we are, we can definitely increase the karma factor, the leave-behind that keeps on giving and is returned to us later. 

I believe that one meeting at a time we can change the world - do you agree?

10 Things I liked at IMEX

IMEX has taken the MICE market in the US by storm, as year two saw massive increases in the hosted buyer program over last year, and the education was even more jam packed goodness, with MPI Smart Monday, Association Focus, PCMA's Planner meetings, campfires and more. I loved hearing more about meeting architecture from Maarten Van Neste, and being inspired to enhance creativity and take care of our teams with Jonathan Bradsaw, and more about why to blog with Jenise Fryatt, among others.  IMEX America schedule 

 

Of course, that is only a small part of it. Here are some of my highlights of attending IMEX this year.

1. Gerrit Heijkoop's shoes. Really. We first noticed them in the elevator, and it turned out he had posted his choices on Facebook, and his friends voted. They chose well. Conveniently they also coordinated well with Mr. Holland's outfit. A star of the show - for the great suit, the awesome hair and the general fun this very excellent branding and likeable character have given the whole country.
2. People, oh the people.  We came, we saw, we hugged, we met, we talked, we connected and we grew. None of us stay in this industry for the long hours and airport wi-fi; we stay because of the people we get to partner with to create measurable, engaging, memorable magic.
3. Inspiring visitors to the Vancouver booth to jump on our RockTheBike and blend up a batch of smoothies or margaritas. (Side note - we guaranteed so well we had close to no beverages wasted - we shared and drank them all!)
4. The excellent interviews captured by Kiki L'Italien with some amazing people who are dedicated in a variety of ways to our evolving industry - Take the time to watch these - there are more but we talked to people ranging from QuickMobile to Meetology, DMCs to hotels, and platforms from Twoppy to SocialTables and many other experienced industry leaders - worth the time! We all enjoyed spending time with this smart and engaged lady who is always up for a challenge! 
5. The sustainability hub the Green Meetings Industry Council hosted - their ongoing rotation of out-of-the-box suppliers was exceptionally interesting - and darn it, that is a really nice group of people who truly care! 
6. Meeting @eventagist Stefania, @gheijkoop @djstomp @danberger ("Call me Don") among others IRL - it is always a blast to meet people you know through shared online conversation
7. Smart and creative ISES leaders - Brian, Lenny Talarico, Laura and more - people who continue to remind us that it is always about the stories we tell through live events
8. AVMan - the superhero representing AV For Planners - led my Mike McAllen and Jon Trask who have a plan to support planners in making decisions as they navigate the often confusing world of ever changing AV
9. Hugging friends and fans of our beautiful city and seeing all our booth partners doing the same thing - we really are the friendly, fun West Coast CANADIANS!
10. "Surprise!" and seeing the look on the face of our special friend celebrating a milestone - such a special idea to bring together friends from three continents to celebrate on the last evening!

I love the business conducted at IMEX, the learning, the connecting and the passion we all share for creating programs, conferences, events and meetings that matter.

 

It is fantastic seeing all the ideas we had to create a space that would engage visitors for three days, and I cannot wait to go back next year and do it again!

Being Green

I don't know where this came from but today it has ended up in my email inbox, and I like it so this is the fastest way I know to share it!

From Tourism Vancouver

Something to think about ......

In the line at the store, the cashier told the older woman that plastic bags weren't good for the environment. The woman apologized to her and explained, "We didn't have the green thing back in my day."

That's right, they didn't have the green thing in her day. Back then, they returned their milk bottles, Coke bottles and beer bottles to the store. The store sent them back to the plant to be washed and sterilized and refilled, using the same bottles over and over. So they really were recycled. But they didn't have the green thing back her day.

In her day, they walked up stairs, because they didn't have an escalator in every store and office building. They walked to the grocery store and didn't climb into a 300-horsepower machine every time they had to go two blocks. But she's right. They didn't have the green thing in her day.

Back then, they washed the baby's diapers because they didn't have the throw-away kind. They dried clothes on a line, not in an energy gobbling machine burning up 220 volts, "wind and solar power" really did dry the clothes. Kids got hand-me-down clothes from their brothers or sisters, not always brand-new clothing. But that old lady is right, they didn't have the green thing back in her day.

Back then, they had one TV, or radio, in the house not a TV in every room. And the TV had a small screen the size of a pizza dish, not a screen the size of the province of Quebec. In the kitchen, they blended and stirred by hand because they didn't have electric machines to do everything for you. When they packaged a fragile item to send in the mail, they used wadded up newspaper to cushion it, not Styrofoam or plastic bubble wrap.

Back then, they didn't fire up an engine and burn gasoline just to cut the lawn. They used a push mower that ran on human power. They exercised by working so they didn't need to go to a health club to run on treadmills that operate on electricity. But she's right, they didn't have the green thing back then.

They drank from a fountain when they were thirsty, instead of using a cup or a plastic bottle every time they had a drink of water. They refilled pens with ink, instead of buying a new pen, and they replaced the razor blades in a razor instead of throwing away the whole razor just because the blade got dull. But they didn't have the green thing back then.


Back then, people took the streetcar and kids rode their bikes to school or rode the school bus, instead of turning their moms into a 24-hour taxi service. They had one electrical outlet in a room, not an entire bank of sockets to power a dozen appliances. And they didn't need a computerized gadget to receive a signal beamed from satellites 2,000 miles out in space in order to find the nearest pizza joint. But that old lady is right. They didn't have the green thing back in her day.

OMG...that was MY day too!

GMIC - 20 final thoughts

As I have mentioned, I live in Vancouver, where we do consider ourselves sustainable - not perfect but certainly taking some great steps. This week it was awesome to see, as they self - referred, the "Choir" of Green Meeting and Event Professionals at the GMIC event at the Doubletree Portland. By all accounts, a hotel ahead on sustainability, while still maintaining very high standards, excellent food quality and presentation, and yes, the warm cookies. (hello!!)

I blogged to support the (Spruce Almighty) team and became a virtual extension of the event. As they did say in their final wrap-up to keep communicating the message, I have just a few things to continue the conversation. I will note here that I have a lot of thoughts on being green and even more on being sustainable but as I have covered these in the blog links here, I won't rehash my pretty strong feelings and amazing examples. Instead a focus on the awesome information, lessons and next steps that came out of GMIC.

1. This is the "choir" who must now continue to spread the message of sustainability.
2. Social gaming, when properly structured, is an amazing tool for increasing the depth and breadth of learning, engagement and relationship building. Make the time to plan for it, communicate it, and promote it. Then debrief it.
3. Meeting and event professionals are ideally positioned to make huge impacts if we take even small steps on each meeting to make them more sustainable.
4. As strategists, we need to maintain our seat at the table, and ensure that sustainability is high on the agenda of every event's basic structure.
5. Open source your knowledge. When we share knowledge we open ourselves up to even more opportunities to learn and grow.
6. We must consider our entire supply chain, and engage suppliers in discussion about our objectives and expectations around sustainability.
7. We know sustainability is high on consumer and client wish lists. But "green" is just one factor. They also want to know if the people producing the product are being treated fairly, if there is cooperation, and that we care about where our products are being made and how.
8. We need to not only engage in discussion, but we need our suppliers and stakeholders to own the process with us and share responsibility for sustainability.
9. Social media is an amazing tool, not just for hybrid meetings, but also for continuing the discussions and growing the reach of the messages.
10. The messages must be consistent.
11. SMART goals are both important, but are also something as event professionals that we can work with our clients and stakeholders to better articulate - leading to meetings that are more productive. (pick the words that fit you best)
1. S - specific, significant
   M - measurable, meaningful, motivational
   
   A - agreed upon, attainable, achievable, acceptable, action-oriented
   
   R - realistic, relevant, reasonable, rewarding, results-oriented
   
   T - time-based, timely, tangible, trackable
12. Experimentation in safe environments is important to growth. Accept the growing pains, enjoy the innovations gained along the way. (no experimenting = no innovation)
13. Collaboration is the most important transformative tool.
14. Collaboration is "easier" when started face-to-face. It can be started with off-line tools, but it is trickier - off-line is an awesome way to continue the conversations. Indefinitely.
15. Standards can be sexy. Ask anyone who has given their time (and it takes TIME to reach consensus) to bring one standard after another to fruition.
16. The only way for standards to become standards is if we engage with and use them.
17. Think in bulk - save packaging where you can. Bring your own water bottle or mug for example and encourage others to do the same. (hotel soap / shampoo, condiments and so much more)
18. Apparently bags are on the way out (btw check these out - made from fabric reclaimed before it becomes landfill and sewn by home sewers)
19. Be a champion. Embrace the challenge. Sustainability is not an option.
20. Our First Nations ancestors plan ahead for seven generations. What will our world be like in seven generations if we don't step up and take responsibility now? 
Be the change you want to see!  Thank you so much to the board, leaders, speakers, presenters, staff, team and volunteers who all made this happen.


GMIC - 10 Tweetable Moments

Ah, the tweetable moments... here we go

1. collaboration = transformation via @mdanimonroe
2. our mission is clear, be inspired from Pedro from Estoril
3. Don't see sustainability as penance. via @mitchellbeer
4. It's about the solutions. Who are the strategiest via @mitchellbeer
5. be a champion: use standard right for your org, commit to providing feedback, serve as a case study via @LisaKraus
6. APEX/ASTM standards are misunderstood to be US standards; can be applied globally via @eco_efficient
7. APEX standards are a living document. The only way to make them perfect is to engage with the process via @hduckworth
8. leadership and conversation both needed to move forward via @laurelcootePMB
9. you can be green and run a sustainable business. pay attention to supply chain via @TahiraCreates
10. f2f with future GMIC leaders - talk about renewable energy (now that is what we are talking about!) 

GMIC - Virtually Missing...

Well I have just said what I like so here is what you miss as a virtual attendee

1. Hugs. When you get together with a group like this, and the tweeps you have met, you get a lot of hugs.
2. Food. Let's face it, my kashi and yogurt was delicious, but lonely. It looks like the Doubletree is knocking it out for y'all
3. Voodoo Donuts. ok. location specific. Like the warm cookies. Hello Doubletree.
4. Fashion Shows. Seriously - that looked like the coolest idea EVER. Nice one.
5. Hallway conversations. that are longer than 140 chararters.
6. Pink Power. GO GreenA_V
7. Live brainstorming. Skype was more successful for @samueljsmith than for our team
8. Sessions beyond the general sessions - especially the improv one with @jenisefryatt looked quite awesome
9. Having compressed, focused time with people who matter.

OK, but I did save some carbon attending this way...

GMIC - Virtually Amazing

For those of you that have been following my blog, you know that I am basically addicted to events, and that I believe that all events can be done with sustainability front of mind. By sustainability, I mean BIG PICTURE sustainability, as I blogged about for Engage365 - the 3ps of Meeting Planning.

While I would have loved to have been live at the Green Meetings Industry Council Event in Portland this week, for time and money, I had to make a choice, and instead found myself at Event Camp live, and as a virtual attendee at GMIC and team member of Team Spruce Almighty.  What an awesome thing, to be able to be engaged from my desk and thank you to this team (GMIC and its many sponsors and Spruce specifically) for making this possible.

Things I have learned so far:

1. Face to face remains the most important way for people to connect, but
2. Engaged virtual attendees have a lot to offer and including this option increases opportunity on both sides
3. I am lucky to work now primarily in Vancouver / Whistler / Banff, all true leaders in sustainable meetings and living (I know but hey, it is my blog, right...)
4. Cooperation is necessary - integrate and initiate discussions about how all the partners you work with can fit into a more sustainable model
5. Solutions that start with looking at the entire supply chain and work their way through the various details of the meeting are integral to continued success
6. APEX is a great tool and will fit well with standards around the globe
7. We need to not only use the sustainable tools we have, but to communicate them, pre-event, during it and following - show what we are doing TOGETHER
8. We have the opportunity to be leaders in change and we must embrace the opportunities and be leaders in sustainability
9. Sustainability is thinking strategically - when we as planners can show that we think strategically we get to sit at the table with the "big kids" and be much, much more effective in bringing our organizations overriding brand messages and values to life in live events (which are fundamentally one of the most powerful tools in our marketing and communication mix)
10. Every step counts  

Room with a View, week 2 - The Vegans arrive

This may be the coolest meeting ever from what it means to the world. An organization that manufactures globally has brought together in Vancouver, a city working on its sustainability for future generations with this initiative -  Vancouver greenest city by 2020 a group of people dedicated to the same values.  They are together to look at every business unit and find more sustainable opportunities from products with no glues or toxins, to improved factory conditions and maximum positive impact in the communities they are part of.

Of the sixty, one-third are vegetarian / vegan and all have been riding skytrains, walking and taking the aquabus for their transfers required this week.  The food prepared by one of our favorite local caterers has been stellar, with many positive comments.  A member of the green table network, it is important to Culinary Capers to be a responsible part of the food chain also, and they have been a great partner to event planners for two decades.

The first evening included members of First Nations from here to welcome and bless the meeting, with a Chief from New York who is also working closely with their team to identify ways of including this culture in continuing initiatives to create a more solid future. This was held at the Museum of Anthropology at UBC, a perfect venue, not only for its spectacular setting and art, but also for setting the context that we have been here for thousands of years and we need to take care of our earth for the many generations to come.  Not one or two they suggested, but think ahead in your planning to seven or more generations from now.  Daunting, yes. Possible? Absolutely!

Again, we have used a sustainably manufactured furniture line to dress up Creekside, and it looks great! They are ready to engage!

Sport, Culture, Sustainability

Not only the three tenets of the Olympic movement, really just a great way to live life. Incorporate some sport, some form of fitness you enjoy, something that keeps your body limber - anything will do - and you will feel better. It is that simple.

Culture - keeping the mind active has proven itself again and again in making you more interesting as you grow up, and in defying age as we get older.  Culture can be anything you want it to be - play an instrument, enjoy a concert, act in a play, enjoy watching a play, paint, enjoy a museum or art gallery - so many ways to subtly improve our lives.

Current personal favorite - Robert Lepage - continues to astound

Sustainability - create less waste, eat more local food, be kind to the people you encounter, share knowledge, limit our foot print (see previous blog post for 20 event related ideas...)

Live well, enjoy, breathe...

What is sustainability?

The first time the Greater Vancouver Regional District wrote a green meetings guide it was 1995. We have come a long way, and now the Convention Industry Council, in partnership with a host of organizations is about to launch their guide, more excellent tools to come!


Green Meetings Standards Mark Industry Transformation


Below are some ideas of things we have been doing here for a while, in a city / country that embraces recycling of most paper, metal, plastic and more, where it is easy to do.
1. Eating local, using in season or locally available products whenever possible

2. Oceanwise seafood – ensures seafood is grown and harvested sustainably

3. Unused food is picked up by local shelters and shared with those in need

4. Water stations vs. bottled water, either guests “bring your own bottle”, or hosts can give them to attendees – a great branding opportunity that will last for years in the stainless steel version

5. What about giving them their own coffee cup?

6. China, glassware, flatware – with little need for disposable use the “good stuff”

7. Recycle everything you can in partnership with the venues – on the west coast this is really easy as separate containers for all types of waste are commonplace from paper to aluminum, glass and plastic

8. Recycle items like name badge holders, or use the cornstarch based plastic holders that decompose quickly

9. Think corn and bamboo – everything from “paper” plates to knives, forks and even golf balls!

10. e-send everything you can – ask your attendees if they prefer paperless – there are a small percentage that might still want paper, but certainly not all of them

11. Create signage that can be reused event to event or recycled / on recycled materials

12. Print using soy or vegetable inks on paper that can be recycled, or planted such as seed paper

13. Use your glass again – at a reception, asks guests just to refill – successful at the MPI WEC Welcome

14. Ask us about the Hybrid SUV’s, bio-fuel use, even incorporating the SkyTrain into your programs – and remember that a motorcoach with 50 people on it is actually pretty darn fuel-efficient when put on a per-person basis

15. We can provide a carbon off-set package when you book your air travel with our travel department

16. We design our environments using furniture made locally and / or sustainably produced

17. Centrepieces can be made from a myriad of substances – even the florals we use are grown within 100km of the downtown core!

18. Dine by candlelight – soy candles even!

19. Give back – have attendees bring work appropriate clothing they no longer wear and collect it for an organization such as Dress for Success with chapters across the country supporting women re-entering the workforce

20. Production value – what we have today uses less power and creates amazing impact – let’s talk about what you really need to deliver your message effectively

21. Incorporate activities that bring people back to nature – kayak, bike, hike, canoe around the amazing scenery and enjoy this time you have here at a slower pace and only human fuel required!

22. Gift if it makes sense – are you creating a memory and providing something useful (water holder, USB stick, clothing they can use for example)

23. Planning ahead – from the first meeting to the final guest departure, we will find ways to help you in both the messaging and the implementation around making your meeting the most sustainable it can be – it is just our way of thinking

24. What else can we do locally to leave behind a positive impact - bring your old suits to share with a local dress for success (seen at MPI WEC), bring books to support a local inner city school with limited library resources, spend an afternoon cooking where not only do you enjoy the meal but you also get to prepackage enough for groups like meals-on-wheels or the Dr Peter Foundation to share with those in need...

Ultimately it all just ties into thinking that the only footprint we leave behind is, well, from our own feet!  Here is another one of my favorite intiatives - being spearheaded by some of our favorite bands!  I also love when we can all get together to share and celebrate with music, and when we can do it in a way that makes sense.

Filter For Good