Friday, May 19, 2017
We have all been here, in the throes of preparing to open your event. In this case I had arrived to register six hours after registration was open to find the signs still being painted. Days later speaking to some members of the organizing team it became clear why - this was an event with a reported 15,000+ attendees, and one of 4 events being produced globally, and they don't have an event planner on their team of eighty people.
Shades of the Fyre Festival which had a similar decision making process, and ultimate catastrophic ending were surfacing around this same time. We know there are more than 1.8 million events annually in just the US, and the same amount in just the UK, and let's extrapolate that to the other 190+ countries in the world, and it is stunning to me that events of this magnitude can think it makes sense to bring together thousands of people and not have any sense of organization around the logistics.
Let's face it, it's complicated bringing people together. They have to travel across time zones and with international documentation. They needed places to sleep and eat, and they want to learn and network. Their safety and enjoyment is reliant on our planning.
I know we have an industry with low barriers to entry, with a dearth of formal education, and with clients who don't understand the value that the experienced event professional brings to an event - but examples like this continue to surprise me. When will the world wake up to the value of what we bring across the board? Event professionals who have an ounce of common sense and often years of experience don't just make your event more beautiful and more fun, they make it happen on-time, safely, deliciously, on budget and with strategic outcomes in mind. They give meaning to your brands and ensure your participants leave with more than they arrived with in terms of knowledge and context and memories and often a positive shift in mindset. Intentional event design doesn't mean the painting will be done, it means we are taking all we know about feeding the brains and nourishing the bodies of our guests and creating experiences and environments that are transformational. Don't you want that for your next event?